Because Outlook has a print option to save its few mails in PDF so we will explain this process but because of some drawbacks of this solution, we will also suggest an alternative solution to open Outlook email as PDF. So read this article till the end and get complete information about the migration of MSG files & PST files of Outlook into PDF.
Tips about Outlook & PDF
The outlook is a smart & default mail client of MS Office Package which is the most popular among users to share, manage data. While PDF is also a useful document file format to display documents in legal form, so PDF file is used in every field – schools, colleges, courts, hospitals, governmental offices, etc. PDF files can be simply opened by free Adobe Reader. PDF provides a password protection facility to protect data from unwanted uses. PDF is simple to handle without any issue. Users can simply open PDF files on multiple devices – Mobile, Desktop, Computer, Laptop, Android Phone, etc. Therefore, there may need for users to get Outlook emails in PDF Adobe Reader.
How to Open Outlook Email as PDF Adobe Reader Directly
To know about how to save Outlook emails into PDF directly, follow the given steps, and understand complete processing –
- Open Outlook on your desktop screen.
- Select mail which you want to save as PDF.
- Go to File Menu >> Print
- Select Microsoft Print to PDF and click on the Print button.
- If you want to save emails with attachments in PDF then go to Print-options from Microsoft Print to PDF option.
- Tick on the save attachments with emails as PDF. Click on the OK button.
Drawbacks of the Direct Migration Method
- It will not save attachments if your printer isn’t set as the default printer.
- It is suitable for a few mails.
- Sometimes, it fails due to a technical issue.
- If your backup of Outlook is in MSG files then it is not suitable.
How to Open Outlook Emails as PDF Alternatively
If you have lots of emails of Outlook as MSG (users can get emails as MSG from Outlook by drag & drop way.) and want to save in PDF then you can go with PCVARE MSG Converter that can powerfully convert MSG files to PDF documents and also supports to open batch MSG files of Outlook into PDF at once. It will save users time from single migration processing. It has a ‘convert attachments as PDF’ option that will save emails & attachments in PDF with all data details. It also provides multiple file naming options – subjects + from + date, from + date + subject, etc.
If you want direct mails migration of Outlook emails into PDF at once then you can also use PCVARE Outlook Converter that is an amazing solution and capable to directly convert configured Outlook data into PDF Adobe Reader. It supports Add Files / Folders options to convert PST files of Outlook in PDF Adobe Reader. It provides selective file migration of Outlook into PDF documents.
Both of the above-explained alternative solutions provide a free demo edition that allows saving 25 emails from Outlook into PDF. So if you need to convert Outlook MSG files or PST files into PDF then you can try both of the above solutions. It maintains all mail properties – attachments, metadata, formatting, images, unread status, hyperlinks, etc.